Payment authorisation procedures vary from firm to firm. In principal, payments should be peer reviewed before being authorised. The review should include checking supporting documentation, the payments details and amount.
This is not always practical for smaller firms and it is not unusual for the peer review to occur at the time the bank payment is being initiated.
These authorisation instructions are generic and assume the user has an appropriate security level to authorise the payment and is following the firms internal procedures.
Authorise a Payment Request
From the Workspace functions menu, select the option ‘Request Manager’ and click on the ‘Payments ’ tab. Change the status filter to ‘Confirmed’ .
This will display all confirmed payments. Right click on the payment record and select ‘edit’ to review the payment. When the review is complete, click the cancel button.
Right click on the payment record and select ‘Authorise’. The payment is now ready for updating.
If you are also responsible for updating the payment, you can select the option ‘Authorise and Update’. If you select this option then the payment is now complete and ready for direct transfer to your bank.